HR & Admin Coordinator - Omani

Job description

Job title: HR&ADM Coordinator
Location: Oman Muscat

NATIONALITY : OMANI

The candidates with Experience in Oil & Gas, energy, engineering or a project-based operational environment only will be considered.

Service Purpose:
Support the day-to-day delivery of HR and administrative activities, with a focus on recruitment coordination, personnel mobilization, document control, HR reporting and compliance follow-up.

The role supports established processes and works under the guidance of the HR team.

Key responsibilities
• Coordinate administrative steps of the Call for Tenders (CFT) process: issue and track requests, circulate CVs, schedule interviews, consolidate feedback, support contract preparation and coordinate candidate mobilization.
• Maintain accurate HR trackers and records, including organization charts, CFT status, contract follow-up, job descriptions and mobilization/demobilization plans; update key trackers at least weekly.
• Collect, verify, route for signature and securely archive HR and project documents, including Manpower Requests, Purchase Orders, Mobilization/Demobilization Requests, Monthly Activity Reports and Service Interruption Requests.
• Maintain HR templates and forms and assist with HR statistics, dashboards, presentations and routine reporting.
• Coordinate onboarding arrangements with the Project Assistant and relevant teams, including IT access, badges and site access.
• Collect assignment and mission documentation and liaise with affiliate HR teams and relevant stakeholders on logistics and immigration-related administration.
• Track personnel training requirements and completion in coordination with the relevant teams.
• Collect, organize and archive technical and commercial proposals from Temporary Assistance Services (TAS) agencies; support TAS purchase order administration as instructed.
• Monitor the status and validity of personnel HSE prerequisites, including medical/fitness certificates and mandatory training; flag missing or expiring items to the responsible teams.
• Handle employee and candidate information with appropriate confidentiality and escalate issues or delays to the HR team.

Background and experience
• Education: Bachelor's degree in Human Resources, Business Administration or a related discipline.
• Experience:5 10 years of relevant experience in HR administration, recruitment coordination or personnel management. Experience in Oil & Gas, energy, engineering or a project-based operational environment is an advantage.
• Languages: Excellent written and spoken English is required
• Technical skills: Strong proficiency in Microsoft Excel, HR trackers, reporting and data management; confident use of Microsoft Office. .
• Knowledge of Omani Labour Law would be an advantage, particularly regarding working hours, overtime calculation, annual leave entitlements and other employment-related statutory requirements.
• Competencies: Ability to work independently within established procedures; strong organization, attention to detail, confidentiality, stakeholder coordination, proactivity and ability to manage competing deadlines.