Permit and Authority Approval Coordinator

Job description

1. Job Purpose

Responsible for coordinating and obtaining DC1/DC2 approvals, Building Completion Certificates (BCC), authority inspections and project completion clearances. The role will act as the key coordination point between L&T project teams and relevant Qatar authorities, ensuring timely submissions, comment resolution, inspections and approvals to support project completion and handover.

2. Key Responsibilities
• Coordinate DC1, DC2, BCC, NOCs, permits, inspections and other statutory approvals throughout the project lifecycle.
• Prepare, compile and coordinate technical reports, drawings, certificates and supporting documents for authority submissions.
• Submit and follow up on BCC and related applications through design consultant and ensure timely closure.
• Coordinate with MOI/QCDD, Ministry of Municipality, Ashghal, KAHRAMAA, QatarEnergy, Qatar Rail and other relevant authorities/stakeholders.
• Coordinate authority inspections, comments, observations and resubmissions until final approval/clearance.
• Liaise with Engineering, Civil, Electrical, MEP, QA/QC, HSE, Planning, Commissioning, Document Control, subcontractors and consultants to fulfil authority requirements.
• Maintain Authority Approval, NOC, DC1/DC2, BCC and Inspection Trackers and monitor submission, inspection and approval status.
• Identify approval-related constraints and escalate critical issues that may impact project milestones, completion or handover.
• Coordinate closure of punch points, statutory observations and authority requirements prior to project handover.
• Prepare periodic authority approval status reports and maintain complete records of submissions, correspondence, approvals, certificates and inspection reports.

3. Qualification & Experience
• Bachelor’s degree in civil / electrical / mechanical engineering, Construction Management or related discipline.
• 5–8 years of relevant experience, preferably in Qatar, infrastructure, EPC, utilities, power transmission or substation projects.
• Mandatory hands-on Qatar experience in authority approvals, permitting, NOCs, DC1/DC2 and BCC processes.
• Practical experience in technical report preparation, authority inspections and approval follow-up.
• Experience coordinating with QCDD, Ashghal, KAHRAMAA, QatarEnergy, Qatar Rail, Municipality and MOI is highly preferred.
• Fluency in both Arabic and English (spoken and written) is required, with strong communication and stakeholder coordination skills.

4. Key Competencies
• Strong knowledge of Qatar authority approval and permitting procedures.
• Excellent stakeholder coordination, communication and follow-up skills.
• Ability to manage multiple submissions, approvals and authority interfaces simultaneously.
• Strong documentation, reporting and tracking skills.
• Proactive approach to resolving approval-related constraints and meeting critical project deadlines.
• Good working knowledge of MS Office, particularly Excel, Word and PowerPoint.

5. Preferred Candidate Profile

Candidate should have hands-on Qatar authority coordination experience and be capable of independently managing the process from technical document preparation and portal submission through authority comments, resubmission, inspection, approval, BCC issuance and final project handover.