Senior Procurement Executive (FFE)

Job description

Strategic Global FF&E & Finishes Sourcing
• Should have strong exposure to international FF&E suppliers and the ability to develop and coordinate furniture design requirements in line with project needs.
• Lead end-to-end procurement of FF&E and interior finishes including furniture, bespoke joinery, stone, timber, veneers, metals, glass, fabrics, wall finishes, flooring systems, and decorative lighting.
• Source materials and FF&E from global markets (Europe, Asia, Middle East, and specialist manufacturing hubs).
• Evaluate suppliers based on material quality, manufacturing capability, lead times, certifications, and cost competitiveness.
• Ensure sourced items meet design intent, durability, fire ratings, sustainability requirements, and local authority approvals.

Materials Expertise & Design Coordination
• Demonstrate strong technical understanding of interior materials, finishes, and FF&E specifications.
• Review drawings, specifications, BOQs, and material schedules to define accurate procurement strategies.
• Work closely with designers and consultants to propose technically compliant, value engineered alternatives without compromising aesthetics.
• Review and approve samples, mock-ups, technical submittals, and material boards.

Procurement Planning, Budgeting & Commercial Control
• Develop project-specific procurement plans aligned with budgets, schedules, and delivery milestones.
• Lead commercial negotiations with international suppliers, including pricing structures, payment terms, warranties, and delivery commitments.
• Monitor procurement budgets, cash flow, and cost performance in coordination with finance and commercial teams.
• Support cost control, value engineering, and margin protection initiatives.

Vendor, Logistics & Supply Chain Management
• Establish and manage long-term strategic relationships with international suppliers and manufacturers.
• Oversee logistics coordination including shipping methods, lead times, customs documentation, and delivery sequencing.
• Proactively identify and mitigate risks related to supply chain disruption, quality deviations, and delayed deliveries.
• Maintain an approved global supplier database and procurement records.

Reporting, Compliance & Governance
• Prepare detailed procurement status reports for senior management and project teams.
• Ensure compliance with internal procurement policies, contractual obligations, and ethical sourcing standards.
• Maintain accurate documentation, approvals, and audit-ready procurement systems.

Team Leadership & Collaboration
• Provide leadership and guidance to procurement team members where applicable.
• Foster strong collaboration between procurement, design, project, and finance teams.
• Act as a trusted advisor on materials and sourcing decisions across multiple projects.
We are seeking a Sr. Procurement Executive with advanced expertise in global FF&E and interior finishing sourcing to lead procurement strategies and execution for high-end interior fit-out projects across commercial, residential, and hospitality sectors.

This role requires a materials-driven professional with deep understanding of interior finishes, furniture, and bespoke elements, capable of sourcing from international markets while ensuring alignment with design intent, technical performance, cost efficiency, and project timelines. The position is strategic in nature and will act as a key decision-maker and advisor to senior management, designers, and project teams.

Education
• Diploma or Bachelor’s Degree in:
o Furniture Design
o Interior Design
o Architecture
o Joinery / Wood Technology
o or related technical discipline

Experience (Mandatory)
• Minimum 10-15 years total professional experience in joinery drafting and bespoke furniture detailing.
• At least 6+ years of direct, hands-on experience working within:
o A furniture design & manufacturing firm OR
o A joinery production facility / factory environment.
• Proven experience preparing production-level drawings for high-end bespoke furniture and architectural joinery.

Software & Technical Skills
• Advanced proficiency in:
o AutoCAD (mandatory)
• Strong understanding of:
o Joinery construction techniques
o Wood, veneer, lacquer, metal, stone, glass integration
o Hardware systems (hinges, runners, fixings, specialty fittings)
• Ability to read and interpret architectural and interior drawings with precision.
• Familiarity with CNC constraints and fabrication logic is a strong advantage.

Skills & Competencies
• Exceptional attention to detail.
• Strong technical judgment and problem-solving ability.
• Clear communicator with workshop teams and project stakeholders.
• Highly organized and methodical.
• Able to work independently with minimal supervision.
• Comfortable working under tight production deadlines.

Professional Attributes
• Practical, production-oriented mindset.
• Deep respect for craftsmanship and execution quality.
• Calm and solution-driven under pressure.
• Committed to drawing accuracy and accountability.
• Continuous improvement mindset.